About Us

We are a Canadian software company that builds AI workflow solutions for private and government sector enterprises across the globe.

Job Description

We are seeking a proactive and highly organized Global Event Planning Administrator to lead the identification, planning, and promotion of events worldwide. This role involves scouting global event opportunities, maintaining strong partner and vendor relationships, coordinating logistics, and ensuring timely promotion of events across platforms. It will also include the coordination of our own events.

Responsibilities

Primary responsibilities will include but are not limited to

• Research and maintain a pipeline of high-impact global events (conferences, trade shows, webinars, summits, etc.) relevant to the company’s industry and strategic goals

• Build and manage relationships with event organizers, partners, sponsors, and vendors

• Coordinate and administer event registrations, logistics, and internal planning calendars

• Maintain an organized repository of upcoming and past events, deadlines, and contacts

• Draft and post event announcements across internal platforms, company websites, and social media

• We also host our own events, ranging from evening socials on the fringes of industry conferences, to our annual full day client conference. In this case, you will support the planning of hosted or sponsored events, including venue selection, budget tracking, and logistics coordination

• Assist with program design and speaker outreach for our events.

• Evaluate ROI and compile post-event reports with attendance data and performance insights

Qualifications

• 1–3 years of experience in event coordination, executive assistance, or project administration

• Excellent written and verbal communication skills in English; additional languages are a plus

• Proficiency with calendar tools (Google Workspace, Outlook), project management platforms (e.g., Asana), and event discovery platforms

• Comfortable using CRM or event marketing tools (e.g., HubSpot, Eventbrite, Splash)

• Strong interpersonal skills and the ability to manage multiple stakeholder relationships

• Ability to multitask, meet deadlines, and work independently across time zones

• Experience using AI tools to support content development, research, or productivity

• Self-starter with a collaborative mindset and creative spark

Timezone

• Must be available to work during Eastern Standard Time (EST) business hours

Compensation

• Based on experience, skills, and applicant location

To Apply

• Please submit your resume along with a portfolio or samples of your content work (such as articles, social posts, marketing collateral, or business writing samples).

  Applications are accepted exclusively through the following form. Please do not contact us through other channels (such as phone or email), as those submissions will not be considered.